I. NAME: The name of this organization shall be the Dakota Boosters.
II. PURPOSE: The Dakota Boosters is a non-profit organization of parents, students and residents of the
Chippewa Valley School District interested in giving assistance to Dakota students through high school
organizations and activities by:
a. Promoting Dakota High School;
b. Stimulating communication with and between Dakota parents, students and others;
c. Exercising control over the donation of funds raised by the Dakota Boosters.
III. MEMBERSHIP: All parents, students and residents of the Chippewa Valley School District
interested in the activities of Dakota High School are eligible for membership. Members’ names shall be recorded on
a general membership list by the Donation Trustee and become the property of this organization. (For voting members,
see Section vii., 1., c.)
IV. ORGANIZATION: The organization structure shall consist of two parts:
a. The Executive Board;
b. The General Membership.
i. EXECUTIVE BOARD: This will be the governing body of the
organization. Responsibilities are to conduct general Dakota Boosters business, set meeting dates, appoint interim
committees as necessary, and rule on matters before the Executive Board. The Executive Board shall consist of the
following nine members, all of whom shall be parents of Dakota High School students or residents of the Chippewa
Valley School District.
1. President;
2. Vice President;
3. Secretary;
4.
Treasurer;
5. Student Trustee – appointed by student council;
6. Fine Arts Trustee – selected by the general membership from parents of fine arts students. If there are no
parents of fine arts students available or interested, nominations from the general membership shall be accepted;
7. Service Organization Trustee - selected by the general membership from parents of students in service
organizations or students who are class officers. If there are no parents of service organization students
available or interested, nominations from the general membership shall be accepted;
8. Sports Trustee - selected by the general membership from parents of students on sports teams. If there are no
parents of sports students available or interested, nominations from the general membership shall be accepted;
9. Donation Trustee – appointed by the Executive Board.
ii. TERMS OF THE EXECUTIVE BOARD MEMBERS: The offices of the
Executive Board shall be for a term of one year. The President and Vice President, however, in no event shall serve more
than two consecutive terms in the same office.
Any member of the Executive Board must attend a minimum of 75% of the Executive Board and General Membership
meetings to be considered for a position the following year.
If a vacancy occurs in the office of President, then the Vice President shall assume the duties of president for the
unexpired term. If a vacancy occurs in any other office, then a person appointed by the Executive Board shall fill it
for the unexpired portion of the term.
iii. DUTIES OF THE EXECUTIVE BOARD: The duties of the
Executive Board shall be:
1. To transact all necessary business during the membership year in order to fulfill the mandate established by
the purpose of the organization.
2. To appoint all committees required to promote the objectives and interests of the organization.
3. To present a report at the general membership meetings of the organization; and
4. To appoint an audit subcommittee to conduct a review of
the financial activities for the year and report to the Executive
Board at the August meeting.
iv. DUTIES OF THE OFFICERS: The President
shall preside at all meetings of the Executive Board and the general membership meetings,
shall be an ex-officio member of all committees except any nominating committee and shall
perform all other duties usually pertaining to the office. The president shall appoint the
chairperson of each committee.
The Vice President shall act as an aide to the President and shall perform
the duties of the President in his/her absence. The Vice President shall be
chairperson for the annual Bonfire.
The Secretary shall keep and
distribute to the Executive
Board and the general
membership an accurate
record of all general
membership and Executive
Board meetings, and perform
such duties as may be
designated to the office. The
Secretary also provides
important Boosters information
for the monthly Dakota
Newsletter.
The Treasurer shall receive all monies of the organization, shall keep an accurate and detailed
record of all funds received and expended, and shall pay out monies only as authorized by the
Executive Board. The Treasurer shall present a written report at each general membership
meeting and at the July meeting on the financial position of the organization for the fiscal year
ending June 30. The Treasurer shall present a financial statement at other times when required.
The Treasurer must attend the annual fall School District Treasurers meeting, and provide
monthly and year-end trial balance reports to the School District.
Trustees shall be members of the Executive Board and shall have full voting privileges
and shall report to the general membership the activities pertaining to their office.
The Donation Trustee shall review all requests for
funding, insure that all necessary information is provided
on the Donation Request Form and submit requests to
the Executive Board for approval or rejection. These
forms shall be retained for future reference. Funding
requests in excess of $500.01 that are approved by the
Executive Board must be presented to the general
membership for a vote. If a funding request is denied,
the reason for the denial shall be in writing. The
Donation Trustee shall also keep a roster of voting
members and attendance at meetings and events.
v.
GENERAL
MEMBERSHIP:
Every Executive
Board and general
membership
meeting shall have
a time allocated in
the agenda, which
will allow open
discussion from
the general
membership.
vi. ELECTIONS: The election of officers and trustees shall take place at
the May general membership meeting. Nominations for the various officers and trustee positions must be made at
the April general membership meeting, or submitted in writing prior to the April meeting in order that any such
nominations can be placed before the membership for its consideration. After the April general membership
meeting, but before the May general membership meeting, there shall be a determination as to whether the
nominees are interested in serving and whether they are otherwise eligible. Members are eligible to vote if they
have attended two general membership meetings, worked two booster-sponsored events, or a combination of the
two. All ballots shall be tabulated by election tellers, none of whom are nominees seeking office, appointed by the
President at the April meeting
v
ii
.
MEETINGS
:
1.
G
en
er
al
M
e
m
b
er
sh
ip
a. General
membership
meetings shall
be held at
least eight
times
throughout
the fiscal year
(July 1 – June
30) and shall
be publicized
accordingly.
b.
All
gener
al
memb
ership
meeti
ngs
shall
be
open
to
the
public
.
c.
V
oti
ng
m
e
m
be
rs
sh
all
be
:
i.
Those who
have
attended
two general
membership
meetings,
worked two
booster-spo
nsored
events, or a
combination
of the two.
ii. Students in attendance at
general membership meetings will be non-voting members.
d. All matters brought before the general membership for a vote shall be determined by majority of those voting
members present.
e. Order of Business – all general membership meetings shall basically proceed using the following format:
i
.
Call to order
ii. Routine business (approval of minutes and Treasurer’s report)
iii. Old business, committee
reports, input from school organizations
iv
.
New business
v. Open discussion
vi
.
F
ut
u
r
e
m
e
et
in
g
s
vii. Adjournment
2.
E
x
e
c
ut
iv
e
B
o
ar
d
a. Executive Board meetings shall be held at least four times throughout the fiscal year (July 1 – June
30). These meetings shall be publicized accordingly.
b. No
meeting can
be
conducted
without the
presence of
a majority
of the
Executive
Board (5 of
the 9
Executive
Board
members).
c. All
meetings
shall be
open to
the
general
members
hip, but
only
Executive
Board
members
may vote.
3.
Committee
a. Committee meetings shall be of sufficient times to conduct business as is necessary and shall be at the call of the
committee chairperson.
viii. FUNDS: the Treasurer
shall deposit all funds
accumulated in the Dakota
Boosters bank account. All
expenditures shall be used for the
benefit of Dakota High School
students and related school
activities. Donation of funds may
only be appropriated by the
President, Vice President and
Treasurer. Two signatures shall
be required for withdrawal.
ix.
REQUESTS
FOR
DONATIONS
: In order for
an athletic team
or curricular
club (see
Student Hand
Book) to be
eligible for
Boosters
donations, the
following
criteria must be
met:
1.
Teams
and clubs
must have
parent
participati
on in a
minimum
of four
separate
Booster-s
ponsored
events.
2. The following table outlines the percent of participation required for each
level of donation requested:
Amount of
donation requested
Amount of participation
needed
3.
All
reque
sts
for
donati
ons
shall
contai
n the
follow
ing
infor
matio
n:
a. The name of the organization, its advisor and supply source.
b. The current amount being requested. If request exceeds $500.01, three competitive bids are required, if appropriate.
c.
A
descri
ption
of the
purpo
se for
which
the
donati
on
will
be
used.
A
stand
ardiz
ed
form
is
availa
ble
throu
gh
the
Boos
ter
Club.
x. FUNDING REQUESTS WHICH WILL NOT BE
CONSIDERED: In no event shall funds be allocated for the following:
1.
Any
camps,
instruct
ors,
coache
s,
guest
speake
rs or
related
expens
es.
2. Items that are either essential or mandatory in order for a student to participate in a school sanctioned activity.
3.
Foo
d
for
pract
ices
and/
or
team
and
club
rece
ption
s.
4. Bus transportation.
c.
GE
NE
RA
L
PO
LIC
IES
AN
D
PR
OC
ED
UR
ES:
i. The Dakota Boosters is a non-commercial, non-sectarian and non-partisan
organization. No person or organization may use the name of the Dakota Boosters, or the name of any of its officers or
trustees, for any purpose without the expressed approval of the Executive Board. The Dakota Boosters will cooperate with
organizations concerned with the well being of Dakota High School students. Persons representing the Dakota Boosters
shall not make any commitments or representations that bind the Dakota Boosters in any way unless authorized to do so by
the Executive Board. Control of the property, funds and records of the Dakota Boosters are vested in the Executive Board.
ii.
The
Dakota
Boosters
shall seek
neither to
direct the
administrati
ve
activities of
Dakota
High
School nor
to control
its policies.
iii.
In the event
that the
Dakota
Boosters is
dissolved, its
assets shall
revert to the
general
scholarship
fund of
Dakota High
School
without
restrictions.
iv.
Robert’s
Rules of
Order shall
govern this
organization
in all ways
that are not
in conflict
with these
By-Laws
and
Amendment
s.
d.
AMENDMENTS:
These By-Laws may
be amended at any
regular meeting of the
organization by a
two-thirds vote of the
Executive Board who
is present and voting,
and a two-thirds vote
of the general
membership who is
present and voting.
i.
Any
proposed
amendmen
t must be
presented
in writing
to the
Executive
Board at a
general
membershi
p meeting.
ii.
The individual
submitting the
proposal shall
attend the
next
Executive
Board
meeting
where the
proposal shall
be discussed
and voted
upon.
iii. The Executive Board shall present their recommendation to the proposed
amendment at the next general membership meeting.
iv. When submitting the proposed amendment, the name and telephone number
of the person sponsoring the proposed amendment must be attached.
4/19/04